We're excited to release update 3.13. This update introduces exciting features to speed up your workflows like Optical Character Recognition (OCR) and Embeddable Views to share data from external systems.

1. OCR - Imagine Processing AP Invoices in Seconds Not Minutes.

Manually typing in data from a paper invoice can get really tedious... We know because since 2022, Base has helped process over $50 million in AP for its global users.

... But what if you could drag a document into Base and have all your vendor invoice data registered in under 5 seconds?

How many times have you or your accounting team spent 5+ minutes double and triple checking your vendor's details and invoice amounts are correct?

This powerful new feature enables automatic data extraction from scanned invoices, streamlining the registration process and significantly reducing manual data entry for accounting teams.

See our OCR feature work it's magic below 🪄

Head to the apps tab in your organization's settings to get started and stay tuned to see how we continue to incorporate OCR throughout the app. (Warehouse Receipts, Crew & Cargo Manifests, etc)

2. Embeddable Views - BYOD (Bring Your Own Data)

Love that Base let's you centralize all your data into one place?

Ever find yourself wanting to integrate more? Whether it's time or project tracking, vessel details, shipment tracking, or simply external files, our new Embeddable views enable seamless embedding into all your jobs.

See how agents can embed vessel details into their job for their client to reference when they approve their invoices.

3. Creating a new user? Save time on setup with our user access templates

Configuring the permissions for a lot of users? Simplify the user set up with our user permission templates. In the organization settings, create standard permission profiles, and apply them to your organization members for quick and easy adjustments and onboarding.

Other Bug Fix

• Fix an issue preventing users from archiving jobs
• Fix an issue where PO's were not appearing when allocating an invoice
• Fix issues with the cost column on the jobs table. This includes currencies not converting and archived expenses showing in the summary
• Fixed an issue with permissions on user templates locking users out of their accounts
• Give admins the ability to toggle/un-toggle table configuration when on team and business plans
• Fix an issue causing new users to jump between the welcome page and the dashboard
• Fix an issue causing incorrect expenses to be checked when editing Purchase Orders
• Fix the google maps address field when creating a company
• Fix an issue where companies were not pushing to Xero properly
• Adjust table height to show more records before the scroll bar appears
• Fix an issue where AP Credit Notes would not push to QuickBooks
• Fix an issue causing the AP memo field to error

there,

With the introduction of Release 3.10, we're improving the way you communicate, moving away from traditional text, emails, and external platforms like MS Teams or Whatsapp.
​

Whether you're:

• A vendor collaborating with a client
• A client managing your vendors
• Or anyone in between

This new release is designed to make your work management and collaboration seamless and more efficient than ever before.

🎥 Watch our CEO, Taylor Wise walkthrough the new features ⬇️

Getting Started with the New Features

To activate your notifications for email, inbox, and chat, simply head over to the top right corner, click on your profile icon, and select "account settings."

You'll see the features you're allowed to access; anything beyond your permissions will appear greyed out.

From there, you can pick your preferred methods of staying informed.

Introducing Job, Invoice, & Purchase Order Watchers

Look out for new icons in every record, especially the watcher icon.

This feature lets you manually add key stakeholders to any job, ensuring they're updated in real-time as actions occur.

We've also implemented default rules to automatically assign watchers to jobs, invoices, and POs for certain activities, ensuring crucial updates never miss the mark.

Real-time Job Chat

We've borrowed the best aspects of our favorite real-time chat tools to bring you an integrated chat feature within Base. Now, you can have instant conversations with clients, vendors, and internal teams without ever leaving the platform. Opt-in for chat message notifications to be sent directly to your chosen method (inbox or email) and enjoy streamlined communication across all fronts.

Stay Up-to-Date with Notifications

Our new real-time inbox feature ensures you're always informed as changes happen. From work progress, invoice approvals to cost reconciliations, you'll receive notifications directly in Base, provided you've enabled the correct settings and are added as a watcher on relevant records.

Setting Up Clients in Your Base Organization

If you haven't already, now is the perfect time to add your clients to your Base organization. This simple process gives your clients a dedicated view of the work you've done for them, streamlining their approval process. As a Base admin, you can onboard your clients in just a few steps.

➡️➡️ Learn how to add guests to your organization here (Need to be an org admin)

What's Next for Inbox/Notifications?

We're not stopping here! We're committed to enhancing your experience with further improvements, including:

• Integrating chats into the document merge feature for final billing packets
• Introducing user tagging with an @ symbol
• Expanding inbox accessibility across the platform

We welcome your feedback and suggestions as you explore these new features.

➡️➡️ Share Your Input Here

Your input is invaluable in helping us refine and improve Base even further.
​

Other Improvements

• Improved slow load times for high volume orgs
• Added outstanding amount + credit note on PO table
• Added import button for tax rates
• Removed "Archived" invoices from merge documents table
• Removed SWIFT code from default document tempaltes
• Added auto mapping to Jobs updated from, to align with Jobs created on in Job Profit report

Bug Fixes

• Fixed error when pressing "previous" button on jobs table
• Removed archived dropped accruals from Job Profitability car
• Fixed dashboard default setting errors
• Fixed inability to add billing backup files when a line was duplicated
• Fixed issue where files with "#" in name would not preview in app

Hi there, here's a look at official release 3.9!

Address Fields Auto filling! 🌎

Use the location field to auto fill your addresses!

File Upload Custom Field! 📂

Ever wanted to store a file in your custom field? Well now you can!

Other Improvements

• There is now an x icon on search bars to allow users to clear searches with one click

Bug Fixes

• Fixed an issue where users could not archive transactions within jobs
• Fixed a bug causing tabs in the organizations settings to be moved over
• Fixed an issue where the billing packets errored when pushing to QuickBooks
• Fixed a bug where clearing search filters causes archived records to show
• Fixed a bug causing AR invoices to be pushed twice to QuickBooks
• Fixed an issue not allowing users to change company logos

Hi there, here's a look at official release 3.8!

CSV Import Auto Matching Headers! 🔃

When importing excel sheets, the headers will now auto match if they are the same as the table you are importing to!

Set a Default View on the Dashboard! 📊

Users with dashboard access can now set a default view for their dashboard!

Other Improvements

Made some improvements to the company details page:

• The page no longer crashes occasionally
• The cost, profit, and revenue columns now sum correctly on the jobs table
• Page numbers now show correctly on the table
• The jobs table for the company now shows unarchived jobs only
• Fixed errors with the search function

• The organization navigator now closes when going to organization details

Bug Fixes

• Fixed an issue causing invoices not to appear when selecting a batch
• Fixed an issue causing 400 errors when editing jobs
• Fixed an issue not allowing users to upload pdf files into a job
• Fixed an issue not allowing users to edit Purchase Orders
• Fixed some errors with the Quickbooks integration
• Fixed a bug that caused all allocations on an invoice line to be archived when a Purchase Order was archived
• Fixed a bug where the "is blank" filter option was not working
• Fixed an issue where .jpg files were causing the billing packet generation to error
• Switching organizations on the dashboard no longer shows information from other organizations

Hi there, here's a look at official release 3.7!

New Dashboard! 📨

Users can now see outstanding charges or expenses, as well as open jobs!

We look forward to adding new information to this dashboard. The current information that can be found on this one includes:

• Active jobs by member
• Jobs opened
• Jobs Closed
• Charges and expenses
• Outstanding Charges and expenses
• Profit

All of these metrics can be adjusted to different time frames

Please note that if you need to retrieve documents from the old dashboard, a link can be found at the bottom left of the new dashboard

Easily Create Data with Bulk Importing!

Excel files can now be uploaded and mapped to import large amounts of data! This is currently available on the following tables, but we're open to making it available to more in the future:

• Companies
• Chart of Accounts
• Charge Codes

New Date Picker Component!

There are now quick options for picking due dates like 15, 30, 45, and 60 days from the current day!

View Record History!

Want to see who's made changes to your job? Record History now shows recent changes for almost every record!

This can be accessed by clicking the dropdown on any record/job/document within Base

Quickbooks Integration!

Need more accounting options? Base is now fully compatible with Quickbooks!

This can be set up by organization admins within the apps tab of the organization's settings

Toggle Invoice Due Dates to Shift on Approval!

Don't want your due dates being shifted after an invoice is approved? You can toggle it off in your organization's settings!

This feature is within our "General" tab that we've added to organization settings. We would love to expand it with other preferences, and are open to feedback.

Document Custom Field Connection

You can now pull custom fields into documents by filling out the "Field ID" field when creating a custom field, then adding that to your document (please note that we've temporarily disabled this feature due to an issue)

Custom Document Template Improvement

We have improved the default document templates to be more useful out-of-the-box by allowing organization admins to add and customize their banking information. This is managed in a new modal in the doc templates tab in org settings.

Other Improvements

• Job description now carries over when duplicating a job
• Charge codes now say whether they are Sales or Expenses
• The AP allocations modal now has pagination to show more records

UX Enhancements

We’re dedicated to creating a work management platform that people love, which is why we strive to constantly enhance your user experience. We value your feedback and ideas, and encourage you to share them with us to help shape the Base product roadmap! 💡💬

• Better filtering and sorting on AR Invoices Table
• Table filters are now validated instead of letting users submit blank filters

Bug Fixes

• Fix 504 errors that cause the system to crash
• Fix the 500 error when using the "is blank" filter on the AP tables
• Fix the issue where an AP credit note would be applied to an archived expenses
• Fix an issue causing an invited member not to be able to push accounting documents
• Fix an error when adding an existing custom field to a table in a different module
• Fix an issue causing permissions to reset when resetting your password
• Fix an issue where not all charge codes would display when editing a charge
• Fix 500 error when searching for companies with a specific number format

Base Goes Global (Public) 🚀

If you've made it this far thank you! Sincerely, from the bottom of our hearts.

The Digital Operating Solutions team is committed to you, our dedicated users. We have an incredible slate of features in store over the next 6-12 months. These last 8 months were spent refining our internal processes, bringing structure to our team, and putting the right people in the right places to drive value from all fronts! If you're an active Base user, we hope you're ready for some incredible features over the upcoming year.

Hi there, here's a look at official release 3.6!

Better Organization Management is Here! 👩‍💼

It's now easier to access your current Organization's settings and create a new Organization from the Organization Management menu

See Archived Users in an Organization! ✅

When viewing an organization, you can now see archived users

Other Improvements

• The icon to relate an expense is now a "+" symbol
• Table pagination and "rows per page" are now stored in the URL. These settings will persist if you navigate forward/backward in the browser, and will persist if you share the URL with others
• Archived allocations can now be viewed from the Purchase Order table within a job using the "view allocations" dropdown
• When merging documents, if a document is locked or password protected, the error will say which document is the issue

Bug Fixes

• Fixed a bug where the "does not contain" filter was not working correctly
• Fixed a bug where archived charges would change the numbering of active lines when shown

Hi there, here's a look at official release 3.5!

New Member Invitation Interface! 📨

Organization owners can now invite people to join their organizations with varying permission levels!

Other Improvements

Auto-fill company address when selecting vendors

• Selecting different vendors when creating documents or jobs will now auto-fill their address and contact information

UX Enhancements

We’re dedicated to creating a work management platform that people love, which is why we strive to constantly enhance your user experience. We value your feedback and ideas, and encourage you to share them with us to help shape the Base product roadmap! 💡💬

• When filtering tables, there is now a scroll bar when selecting which field to filter by
• Columns now have a maximum and minimum width when adjusting them

Bug Fixes

• Fixed a bug causing the batch notes being required, not allowing users to edit an Invoice
• There is now a required asterisk to show that a file is required when creating an AP Invoice
• Fixed a bug not allowing users to update document templates without refreshing the page
• Fixed a bug where custom fields would not update to blank if the text is deleted

Hi there, here's a look at official release 3.4!

Modals Are Now Draggable and Collapsible! 🤚

If a modal has ever been in your way, you're now in luck! You can now collapse and/or drag modals if you ever need to see what's behind it.

Other Improvements

• All File Link URLs are now consistent and easier to read/click on

Bug Fixes

• Fixed a bug allowing users to still see organizations in which their membership was archived/deleted
• Fixed a bug not allowing users to drop accruals

Hi there, here's a look at official release 3.3!

Org Picker Now Available on Mobile 📱

You can now switch between organizations when using Base on your mobile device!

Other Improvements

• AP Credit notes are now numbered manually instead of automatic sequential numbering

Bug Fixes

• Fixed a bug causing the Job Profit report to show archived charges and expenses
• Fixed a bug where archived lines would briefly flicker when loading in a table
• Fixed a bug where the incorrect "invoiced at" date would show on the push to Xero form